Lecture Recordings at Harper Adams University – part 3

Lecture recording – Creating full length narrated PowerPoint files

Semi-automated recording of lectures (audio and PC screen only) is now common practice across most Higher Education Institutions and is thus becoming part of the student expectation.
At Harper there are currently two options for recording your lectures, either as ‘out-of-class’ events from your desktop/laptop/Surface to release the footage prior to or shortly after the classroom event or recording the live class event itself
Depending on which one of these options you choose you will need different software:

1. For out of class recordings
For this you may use a standard PC/laptop or Surface and one of the two tools detailed below:
a) Using the Record Slide Show tool in MS PowerPoint
This is the basic built-in PowerPoint tool, with the voice-over being added slide by slide. It is important that when your recording is finished you do not save it but Export it, select Create a Video and then change the Quality to Internet Quality or even Low Quality depending on your recording; as this will minimise the file size.

After having recorded your slides in PowerPoint you will need to publish them for access on the Learning Hub
There are two options

(i) Choose Export to Video – save the file as mp4 video file locally. We strongly recommend you choose the second option, Computer & HD Displays (720p) to minimise file size. To publish the file on the Learning Hub we suggest you share the file with the eLearning team via your folder in L:\Elearning so we can upload it onto our media server with a link sent back to you to be put on your module page

(ii) By Uploading to Microsoft Stream, the new media service of Microsoft (MS version of YouTube). Access to this will be via the Recording tab on MS PowerPoint 2016. Use your Harper account credentials to log into this service and then click on the Publish to Stream button on the very right. In Stream you can create your own channel and share it with others, including groups of people. Sharing is done via a unique link which you may put onto the Learning Hub or shared by email or social media.
Added bonuses of this service are the possibility to include time points in your video for ease of navigation, the automatic transcription (closed captioning) service of the audio for better accessibility and the free choice of a thumbnail image.

b) Recording using the Office Mix tool
The more sophisticated Office Mix tool is an add-on to PowerPoint which needs to be downloaded from https://mix.office.com/en-us/Home and installed via administration rights (you will need to raise a ticket with the servicedesk for this to be done).
You will then have the following options:

Slide recording – add a recording of yourself, using a webcam or audio, to narrate your PowerPoint slides – this is usually your best option.
Screen recording – capture an area on your screen to make a recording of any screen activity including any drawing of diagrams or equations
Quizzes Video Apps – embed interactive quizzes and polls (both MCQs and Multiple Response Polls) into a slide
Screenshot – capture a defined area of your screen and embed it straight into  your slide

Uploading to Office Mix – allows you to upload your presentation to the Mix Web-site which you need to log in as above. The upload itself is a simple three-step process and your file will end up in your very own Mixes area into which you can upload, download files, share them and also obtain some analytics data on usage. There is a range of ‘Mixes’ available to view in the Office Mix Gallery including Office Mix tutorials. However note that this service will be withdrawn in May 2018.
Using Office Mix on a Surface Pro

Note that Office Mix runs on a Surface just as it does on a PC or laptop running Office365 with the added advantage of having a built-in mic and camera (either front camera view for ‘talking head’ or back camera view for ‘scenes’) plus the stylus for inking the slides.
You have to be in Slide Recording mode to get started. Prior to recording check the following:
(i) that there is an audio-in signal
(ii) that you have selected a camera view as necessary
(iii) that you have selected the correct inking option (colour and line thickness of which there are three)
Note inking only starts when you have pressed the Record button at the top left.
When you have narrated your slide you can preview it and make minor adjustments such as ‘tipping’ and ‘tailing’ or even delete and restart it.
Only save the slide if you are happy with it and then go to the next slide for further recording.

Note that Office Mix is not supported on iDevices as the PowerPoint app from the AppStore has no recording feature, although you can still use the ink tool to annotate slides and then save them in pdf format .
To narrate PowerPoints slides on the iPad other apps are needed such as Electure Producer which outputs into pdf format (£3.99).

2. Recording a live class event
You may use the classroom PC or laptop and one of the following two tools:
a) Kaltura Capture Space via lapel mic and the Blue Icicle adapter (audio/computer screen grab only); the equipment will be provided by eLearning. The file can be copied straight onto the media server
b) Kaltura Capture Space via the Logitech Enterprise media capture tool (provided by eLearning, video/audio/computer screen); note that the file is initially saved locally on your personal profile and needs to be converted to mp4 for subsequent upload onto the Harper media server. Ask for assistance from the eLearning team in the first instance
b) by requesting a dedicated CamCorder and audio capture service; this will need to be booked well in advance.



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